When you decide to move your office, negative thoughts, stress and worries start creeping in.
We now know that if you plan ahead and build a whole strategy covering essential materials, helpers, specialist companies and, above all, anticipating what the new space will be like, you can save yourself plenty of headaches.
For all these situations, it really helps to know what you will need, and that is exactly what we are here to help with today.
Boxes
You should know that your supplies, documents and personal items will be packed in the order of what needs to reach the new premises first.
Throughout this process you will come across small things, larger ones and items with different levels of vulnerability to improper handling.
The best approach is to have boxes of every size ready in advance, so you can fit each item into a space where it belongs without stacking, bending or damaging it.
For some items, cardboard boxes will do the job; for others, harder plastic ones work better.
Packing tape is another thing you should have plenty of, along with bubble wrap to prevent knocks and scratches, recycled paper as a barrier between fragile items, and anything else that helps with a damage-free move.
Markers and labels help you identify what goes in each box, so you don’t drive yourself crazy searching through every single one for what you need at a given moment.
Even making a list and dedicated boxes for each area of the new office will help every item reach exactly where it is meant to go.
Keep things in order
For dismantling and reassembling furniture and machinery that, because of its size or nature, cannot travel assembled, you will need the right tools and special bags.
That way, each set of parts and accessories travels neatly, in separate boxes and bags but with all the packaging kept together, for more order and convenience when putting everything back in place.
Taking photos of how the parts are arranged before dismantling helps a lot when it comes to reassembling everything exactly as it originally was.
If taking photos isn’t possible, drawing a diagram does the same job.
Documents on their own
Moving documents, property papers, project drafts and similar items calls for different equipment.
Waterproof, fully sealing plastic envelopes are the ideal items for moving anything that, due to its delicacy and importance, needs to be protected.
Keeping them away from moisture, spills, folds or creases from handling during the move is the best care you can give them.
Accordion-style plastic folders do this job of keeping everything safe, and you can carry them yourself instead of handing them over to the moving crew.
One of the most important resources you can have when moving your office is the support and help of a removals company.
Who do I hire?
When it comes to moving everything in your office, you may feel like taking on the task on your own.
That enthusiasm usually doesn’t last long, as the many tasks involved soon reveal the need to seek out and accept help.
Hiring a moving truck and handling the wrapping, packing and loading of your belongings into the vehicle yourself is one option.
In that case, you may need the help of colleagues and staff, who will know exactly how to handle each of the items to be moved.
Another option is to turn to removals companies: they provide a professional service and have staff who specialise in these tasks.
Do some preliminary research online, then visit them and narrow it down until you find the one that best suits your needs.
If you have the planning and supplies we have mentioned, we are confident you will bring your move to a successful end.
Planning your office move in Barcelona or Madrid? At Mudanzas Trallero we help you from start to finish: request your no-obligation quote today.
