Moving ranks among the most stressful things in life. And when it comes to relocating an office, that feeling shoots up to stratospheric levels.
The move involves plenty of people, furniture, computers, personal belongings… In short, it’s a big project with many things to consider.
Questions start to pile up: Where do I begin? Was the old office actually better? Is this change really positive and necessary?
It’s not that you failed to plan the move properly, it’s that stress is playing tricks on you. Here we’ll try to put everything in its place so you don’t lose your mind while relocating your office.
Where are we going?
Choosing new premises is a task worth spending some time on.
While you browse real estate portals and visit a few locations, start sorting out what you plan to take and what you’ll get rid of because you no longer need it or it’s no longer working.
When?
Pinning down the day, with a start date and time, is the best way to put an end to vacating your current premises and to avoid putting off the decision to move for too long.
Our subconscious offers plenty of shortcuts to avoid facing what stresses us. Be precise with your decision.
It’s always better to carry out the move on a public holiday or over the weekend, to avoid disrupting the building’s normal operations.
Let your floor neighbours know so they can keep an eye on the process too, without getting in the way.
Make lists
Start the process by making a list, or several, for everything. On one of them, write down what’s coming along and what isn’t.
Make a list of all the pending tasks: find a removals company, buy packing materials, choose colours and décor for the new premises, notify your service providers, and as many others as come up.
The whole point of these lists is to tick off tasks one by one, without jumping from one to another.
Only this way can you cross off each action as you finish it, and once you see there are more crossed off than left to do, you’ll feel a huge sense of relief.
Share responsibilities
Ask each of your employees to handle the move of their own space. Planning the relocation of each desk or department is a way of running mini moves, or a move done in stages.
Each person knows best what’s essential to take and will make sure everything is moved safely and without any risk of damage.
Get organised
Every item, piece of furniture, machine or document should travel perfectly packed, labelled and marked with the specific spot where it will go in the new office.
Following this order, once everything arrives, all that’s left is to unpack each item in its place.
The finishing touches
With everything in the new office, it’s time to arrange, tidy, clean and decorate.
This moment is especially exciting, because you’ll see your new space take shape little by little. Add touches like pictures and vases that personalise the place to your taste.
Right now, make sure the new services are installed so that the next working day everything runs smoothly.
Enjoy, alongside your employees, the space you all deserve.
